Offering hope does not mean giving false hope. Hope is simply a good piece of advice that they can use going forward. It’s a way of subtly implying there are many opportunities out there.
Sample pre-screening rejection letter
Subject: Your application to [Company Name]
Dear [Candidate Name],
Thank you for your interest in the [Job Title] position at [Company Name]. We appreciate the time you have invested in your application.
After reviewing your qualifications, we have concluded that we will not be moving forward with your application at this time. We receive a large number of applications, and unfortunately, we cannot offer interviews to all applicants.
Please do not be discouraged, as this does not reflect on your skills and accomplishments. We encourage you to apply for future openings that match your qualifications and interests.
Thank you again for considering a career with [Company Name]. We wish you success in your job search and professional endeavors.
Best regards,
[Your Name]
[Your Job Title]
[Company Name]
Sample post-screening rejection letter
Subject: [Position Name] at [Company Name] – Application Status
Dear [Candidate Name],
Thank you for taking the time to participate in the preliminary screening process for the [Position Name] at [Company Name]. We are grateful for the chance to learn about your skills and experiences.
We have completed our screening evaluations, and we regret to inform you that we will not be proceeding with your candidacy for this position. This decision was challenging due to the high caliber of candidates this year.
We are honored to have had the opportunity to consider you for our team and hope you will not be disheartened by this news. We invite you to apply for future positions with [Company Name] that fit your qualifications.
Again, thank you for your interest in [Company Name], and we wish you the best in all your future endeavors.
Warm regards,
[Your Name]
[Your Job Title]
[Company Name]
Sample rejection letter after interview
Subject: [Job Title] Position at [Company Name]
Dear [Candidate Name],
Thank you for the time and effort you dedicated to the interview process for the [Job Title] role with us at [Company Name]. It was a pleasure to discuss your background and aspirations.
After careful consideration, we have decided to move forward with another candidate for this position. This decision was not an easy one given the impressive set of candidates we interviewed.
We appreciate the opportunity to get to know you and are thankful for the interest you’ve shown in joining our team. We will keep your resume on file and if a suitable position arises that aligns with your skills and experience, we hope to consider you for future opportunities.
We wish you all the best in your career and hope you find a position that is a perfect fit for your talents.
Kind regards,
[Your Name]
[Your Job Title]
[Company Name]
Remember, the goal is to be respectful and professional, ensuring the candidate feels valued despite not getting the job.
A well-composed rejection letter ends the current recruitment interaction on a positive note and lays the groundwork for a continuing relationship with potential talent.
You can learn to the power of copywriting when engaging with candidates on the Recruitment sales & funnel course!
All in all, May the Force be with you!